Summary of Fees and Dues
- Joining fee: $100 paid one time upon joining Troop.
- Membership fee: $75 paid twice a year.
- Patrol Dues: $5 at Troop meeting on the first Monday of the month.
Joining and Membership Fees
Each new parent or prospective parent will receive a copy of the Troop’s current schedule of Membership fees. As of January 2015, a fee of $100 is assessed for new Scouts who join, to cover hat, t-shirt, neckerchief, slide, other uniform elements and patches, and Scout handbook.
All Scouts pay a membership fee (for 2015 it is $75 – essentially $12.50 a month) on a semi-annual basis, in order to cover the Troop’s expenses in support of the program. Troop 1000 is a non-profit organization. All fees are used for program purposes.
Monthly Patrol and Program Scout Dues
Scouts are expected to pay their own way with monthly dues of $5. These dues are split between the Patrol (for activities and additional/replacement equipment) and a programming fund that specifically supports expenses related to the monthly programs and similar requirements. We urge parents to find a way, other than an allowance, for Scouts to earn this money each month.
The Troop policy is for the Troop Scribe to collect the dues from the Scouts on the first Monday of every month. Dues must be current in order for the Scout to participate in the monthly camping event.
Fundraising and Scout “Bin” Accounts
The Troop Committee sponsors and Scouts and parents assist with twice annual Garage Sales in the Church parking lot. The funds from these sales are earmarked first for every-other-year Summer Camp Transportation (in even years we travel farther from home, such as to Colorado, by chartered bus) and then for additional expenses associated with running and equipping and transporting the Troop. Additional fundraisers for these and other purposes may be proposed and executed from time to time.
Council sponsored fundraising, such as Popcorn and Camp Card sales, and other Troop sponsored programs, such as Greenery sales, may be available and encouraged for Scouts to participate in, either individually or as part of organized sales opportunities at specific locations. The profits from these sales go directly into individual Scout accounts, called “Bin” accounts, based on the sales or contributions of the participating Scouts. The Troop keeps no share of these proceeds. Scouts can use these funds for their Campout or Summer Camp expenses as explained below. Participation by the Scouts in these fundraising activities is strictly voluntary.
These individual “Bin” accounts are so named because years ago (before Plano sponsored recycling) our Troop collected and sold scrap newspaper placed in numerous large “bins” which were weighed and the contents purchased, with the resulting funds distributed proportionately to the Scouts who contributed to these collections. Now the name remains for our individual Troop sales efforts even though city recycling have brought an end to the Troop’s newspaper collecting days.
The money in Scout “Bin” accounts is available for a Scout to use for Scouting related expenses, specifically Camping costs, unless otherwise approved by the Scoutmaster, but may not be refunded if unused once a Scout is no longer a registered Scout in the Troop. (However, remaining money may be transferred within a family to a sibling Troop member.)
Troop 1000 has Scout Accounts to:
- Encourage greater participation in fundraising activities, and make them profitable;
- Acknowledge the effort of those Scouts who participate in fundraising activities;
- Provide opportunities to reduce the financial burden of Scouting expenses on families;
- Provide opportunities for a Scout to develop money management skills and to help pay for his Scouting experience while supporting his Troop and the BSA.
Whose money is it?
Until a Scout submits a request for credit or reimbursement as described below, the money belongs to the Troop.
How do Scouts earn money for their Bin Account?
When Scouts participate in Troop fundraising activities, like the popcorn and greenery sales all or a portion of the profits the Troop receives from those sales may be credited to their Bin Account.
The percentage or other fair formula for crediting will vary depending on the nature of the fundraiser and what the Troop’s finances look like at the time, but in every case the Troop will explain those requirements in advance of each fundraiser. Most importantly, the amount a Scout can earn will relate to the effort he puts in – the number of sales made, the number of hours worked, or some similar measure.
What can Scouts spend their Bin Account money on?
Bin Account money can be used for camping-related expenses that are paid directly to the Troop. This includes fees for summer camp, monthly outings, and high-adventure activity fees. In addition, Scouts can use their Bin Account money to offset costs associated with their Eagle Court of Honor celebrations. (You will need to submit receipts to do this.)
Scout Accounts cannot be used for other expenses, like camping equipment, uniforms, merit badge books, snacks at Summer Camp, or other expenses without approval from the Scoutmaster.
How will Scouts know how much they have in their Accounts?
Twice a year Scouts receive an account summary. If a Scout loses track of the balance available, he can ask the Troop Treasurer for an update.
How do Scouts spend their Account?
When submitting a Camping or event permission slip, please indicate on the form how much of the Scout’s Bin Account is to be used toward that expense. You may also use the forms included with this Family Guide as a “check” drawn on that account (and attach it to the Permission Slip).
If the Scoutmaster approved expense is not for a campout or event, you may fill out, sign, and date a Bin Account Check and turn it in to the Troop Adult Treasurer, who will credit the payment and adjust the Scout Account balance. If a Scout requests reimbursement for payment made directly to a non-Troop Scouting entity or for Eagle COH expenses, provide receipts with your request.
What happens to the money if you quit or graduate from Scouts and still have funds in the Scout Account?
A Scout must use his Scout Bin Account funds while he is an active, registered Scout (and before turning 18). Any funds remaining in a Scout Account after a Scout’s registration in Troop 1000 expires (for Troop 1000, December 31st of each year) will be returned back to general Troop funds.
Can the Scout Account be transferred to someone else, or to another Troop?
All or a portion of a Scout Account can be transferred to the account of an immediate family member who is also an active, registered member of the Troop. If a Scout transfers to a new Troop that has a Scout Account program, the Scout can request the Troop Committee to consider transferring the balance once the Treasurer is provided with the new Troop’s contact information and the new Troop is confirmed as having tax-exempt status. Otherwise, any remaining funds will be forfeited at the end of the registration year and returned to general Troop funds.